Tender Submission Checklist
Tender submission checklist for teams that need fewer admin mistakes
A tender submission checklist helps teams review the final submission package before the bid goes out. The goal is simple: check deadlines, file requirements, returnables, signatures, and delivery method before the tender is submitted.
Before submission day
- confirm closing date and time
- check compulsory briefing requirements
- confirm who owns each missing document
- review pricing schedules and annexures
On submission day
- verify final file set
- check signatures and declarations
- confirm portal / physical submission method
- capture proof of submission
What should a tender submission checklist include?
A good tender submission checklist should include deadline checks, mandatory returnables, file naming or packaging requirements, declaration forms, pricing files, and submission proof. It should also identify the final reviewer who signs off before submission.
Common last-minute mistakes
- missing one required annexure
- submitting the wrong pricing file version
- forgetting a signature or declaration
- missing the portal submission cut-off
- assuming a briefing was optional when it was compulsory